At Homiés Marbella, we are a dynamic and innovative fashion brand that thrives on creativity and excellence. Our mission is to provide our customers with high-quality, trend-setting fashion pieces while fostering a vibrant, inclusive, and forward-thinking work environment. As we continue to grow, we are looking for an organized and proactive Office Manager to support our operations and ensure a seamless workplace experience for our team.

The Office Manager will be responsible for the efficient functioning of the office, overseeing administrative support, and ensuring a well-organized, smooth-running work environment. This individual will work closely with various departments including design, marketing, sales, and production to support the daily operational needs of our growing fashion brand.

This role requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment, while contributing to the brand's culture and success.

Location: Marbella

Job Type: Full-time

Reports To: CEO & Operations Manager
Department: Administration / Operations
Probation period: 6 months

Schedule: Monday to Thursday 9 to 6 – Friday 9 to 2

1. OFFICE ADMINISTRATION:
o Manage day-to-day office operations, ensuring the office runs

smoothly.

o Coordinate office maintenance, supplies, and services

o Maintain a clean, organized, and aesthetically pleasing office

environment in line with the brand’s image.

o Oversee office inventory, including stationery, office supplies, and other

essentials.

o Manage inbound/outbound mail, shipping, and deliveries.• 1-3 yrs retail sales experience, direct customer service preferred.

2. CALENDAR AND MEETING MANAGEMENT:

o Schedule and coordinate internal and external meetings, appointments,

and team events.

o Prepare meeting rooms and ensure technology is functioning properly. o Assist in organizing company events, team-building activities, and

industry-related events.

3. ADMINISTRATIVE SUPPORT:

o Provide administrative support to executives and other teams as needed, including document management, travel arrangements, and expense reporting.

o Assist in preparing reports, presentations, and other relevant materials. o Coordinate with external vendors (e.g., couriers, IT support,

maintenance) to ensure all office needs are met.

4. HR & EMPLOYEE ENGAGEMENT:

o Assist with new employee onboarding, including setting up workstations and ensuring all necessary tools and resources are available.

o Act as the point of contact for HR-related queries such as leave management, payroll inquiries, and employee records.

o Support in fostering a positive and inclusive workplace culture by organizing office wellness initiatives and employee engagement activities.

5. BUDGET MANAGEMENT:

o Manage office budgets, track expenditures, and handle invoicing related

to office management.

o Liaise with the finance team to ensure timely payment of office-related

expenses.

6. BOOKKEEPING & FINANCIAL RECORDS:

o Maintain accurate and up-to-date financial records, including tracking expenses, processing invoices, and managing petty cash.

o Record daily financial transactions in accounting software, ensuring that all financial data is properly categorized and reconciled.

o Assist in the process and track vendor payments, ensuring timely and accurate payments in line with contracts and agreements.

• Experience:

o Minimum of 3 years of experience in office management or

administration, ideally within the fashion, creative, or retail industries.
o Experience managing a creative environment is a plus.

• Education:

o Bachelor’s degree in Business Administration, Office Management, or a

related field is preferred.

• Skills:

o Strong organizational and time-management skills with the ability to

multitask and prioritize workload.

o Excellent written and verbal communication skills.

o Proficiency in office software (Microsoft Office, Google Suite, etc.) and

experience with office management tools (e.g., project management

software, HR systems).

o Ability to problem-solve and handle operational challenges effectively.
o High level of attention to detail and accuracy.

o Passion for the fashion industry and a keen understanding of its fast-

paced nature.

• Personality Traits:

o Proactive, positive and extrovert attitude with the ability to remain calm

under pressure.

o Friendly and approachable, with strong interpersonal skills.

o Ability to work independently as well as collaboratively within a team.

Fluent in Spanish and English

Marbella, Spain

Interested candidates should submit their resume and a cover letter to hr@homiesmarbella.com

• Create best in class customer experience - work closely with the sales team to ensure all customers receive an unforgettable experience while shopping in store.

• Lead and drive daily sales, team management and operation of the store.

• Consistent analysis of sales, store KPIs, team productivity & use other necessary business tools to take action in order to achieve store goals and maximize results.

• Manage store operating schedule & budgeted schedule hours for store. Responsible for managing employee time requests off and ensuring the store is staffed to support business needs.

• Mentor assistant store manager and the selling stylists by coaching selling on the floor & leading through personal client outreach. Work passionately with a growing team to meet and exceed store sales goals in a team-based commission environment.

• Responsible for leading & fostering a productive & positive work environment for employees. Manage team punctuality and role responsibilities. Responsible for all employee relations or concerns in partnership with human resources.

• Oversee and manage interviewing, training and development of all new employees. Responsible for continued education and development of existing team members.

• Collaborate with the HQ retail team to strategically plan local/community events for the store. Be the community ambassador for your respective market, build relationships with community partners, friends of the brand & plan seasonal partnerships or events.

• Provide timely, actionable feedback to the retail HQ team regarding product feedback & store allocation to support sales opportunities.

• Be the ultimate brand ambassador. Communicate Homies Marbella’s values and brand philosophy to all guests and employees in the store.

• Seek fashion and product knowledge to build your styling expertise. Ensure the sales team is trained and knowledgeable to successfully deliver exceptional selling experience.

• Maintain a clean and organized presentation of the sales floor and stockroom. Support visual merchandising standards and seasonal directives.

• Responsible for visuals of the store: set a plan to ensure monthly updates of windows and product placement in store.

• Responsible for store operations; set a plan to ensure daily operation expectations are achieved. Manage monthly store supply budget & ordering.

• Oversee OMNI channel transactions are completed on a daily basis. Lead for inventory management and physical inventory.

• Ensure health & safety standards are achieved for employees and customers. Escalate security, safety issues to the corporate office for additional guidance and support.

• 2-5 years of experience in retail leadership roles.

• Must be a leader in delivering exceptional interpersonal skills and customer service.

• A customer service ambassador; ability to create and develop relationships with customers. Able to proactively and positively handle customer consumers.

• Experience managing & driving sales goals, budget; knowledgeable of retail math.

• Ability to counsel employees and coach performance management.

• Ability to build and maintain a client book, in turn teach your team.

• Experience cultivating a positive rapport with customer base in a community.

• The ability to prioritize in a fast paced environment.

• Self motivated, goal oriented focus.

• Displays a high level of initiative, ownership and accountability.

• Experience working and selling with technology.

• Ability to grasp and quickly learn new procedures and processes. In turn, able to effectively communicate and teach team members new processes.

• Able to lead with positive, engaging energy everyday.

• A growth mindset that is open to new, unexpected opportunities & challenges.

• Must be able to work a flexible work schedule including nights, weekends and retail holidays.

• Comfortable, knowledgeable using Microsoft(Excel, Word) & G Suite

• Generous employee discounts. 

• Invitation to events. 

• Opportunity of growth. 

• Amazing culture. 

• You love to win.

• You are a doer.

• You’re a team player.

• You’re humble.

• You’re organized and efficient.

• You are honest, straightforward and transparent.

• You are a good teacher/mentor (approachable and accessible).

• You want to get your hands dirty.

• You solve problems.

• You are resilient.

• You are flexible.

• You are entrepreneurial, smart, and passionate.

• If you don't know something, you say so. Then go figure it out quickly.

• You love working in a creative environment.

• You have a sense of humor.

• You are an insatiable learner.

English is a must, other languages are a plus.

London, UK

Please email resume and cover letter to hr@homiesmarbella.com

• Be the ultimate brand ambassador.

• Communicate Homiēs values and brand philosophy to customers.

• Provide best in class service to our customers, on their terms, in store & digitally.

• Work passionately with a growing team to meet and exceed store sales goals.

• Excited to work in an entrepreneurial environment.

• Seek fashion and product knowledge to build your styling expertise

• Build lasting relationships with customers. 

• Drive sales through personal client outreach.

• Essential to be comfortable selling in-store and virtually through the use of technology.

• Maintain a clean and organized presentation of the store space.

• Assist with daily store operations; (not limited to) inventory management, online fulfillment, visual merchandising.

• 1-3 yrs retail sales experience, direct customer service preferred.

• Exceptional interpersonal skills and customer service.

• Ability to take initiative, build & maintain customer relationships and build personal book.

• Self motivated, goal oriented focus.

• Organized, timely.

• Ability to prioritize in a fast paced environment.

• Enjoy working in a team environment.

• Able to bring a positive, engaging energy to the workplace.

• Comfortable, knowledgeable using technology in sales environment.

• Must be able to work a flexible work schedule including nights, weekends and retail holidays.

• Generous employee discounts. 

• Invitation to events. 

• Opportunity of growth. 

• Amazing culture.

London, UK

Please email resume and cover letter to hr@homiesmarbella.com